Postdoctoral Scholars must have adequate health insurance coverage as a condition of employment at the University of California (UC).
UC offers the Postdoctoral Scholars Benefit Plan (PSBP), brokered and administered by Gallagher Benefits Services. The comprehensive benefits package consists of medical, dental, vision, and long-term disability coverage. Postdoctoral Scholars who chooses to enroll in PSCP are automatically enrolled in life and AD&D insurance and short- term disability coverage.
Postdoctoral Scholars may choose to enroll in the PSBP, which consists of shared monthly contributions with the majority of costs paid by the Hiring Department.
Postdoctoral Scholars may choose to opt-out of the UC plan if they have existing health insurance or will enroll in a non-UC plan that is equal in coverage.
Postdoctoral Scholars including family members on J visas who are enrolled in PBSP are automatically covered for medical evacuation and repatriation benefits as required by the visa requirements through the short-term disability coverage even if the Postdoctoral Scholar waives the medical, dental, and/or vision coverage.
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To qualify for PSBP, the employee must be employed in one of the Postdoctoral Scholar Title Code(s): Employee (3252), Fellow (3253), Paid-Direct (3254), Non-Exempt (3255) or Interim (3256) and the initial appointment must be for 50% time or higher for one year minimum, or at 100% time for 3 months minimum.
Postdoctoral Scholar appointments may have more than one title code depending on extramural funding agency requirements. Benefits eligibility will extend to subsequent reappointments in all title codes regardless of duration and percentage of time.
NOTE: Postdoc-Interim (3256) appointments must be for 3 months minimum to qualify for PSBP.
Family members as defined by the University of Californiaï¿½s Faculty and Staff Group Insurance Regulations are eligible for enrollment in PSBP.
Newly appointed Postdoctoral Scholars have a 31-day period of enrollment (PIE) to enroll in or opt out of PSBP starting from the appointment start date listed on the Notice of Appointment Letter.
Online enrollment in the UC Postdoctoral Scholar Benefits Plan is accessible in UCPath via Employee Self-Service Portal under Employee Actions/ Health and Welfare/Enroll in Benefits. UCPath will confirm enrollment eligible via email notification once the PIE begins. An additional confirmation notice will be issued once enrollment is complete.
In the event that a Postdoctoral Scholar cannot enroll in the PSBP online in UCPath, an enrollment form must be completed and submitted to the UCPath Center for processing. Enrollment by form is generally for:
Family members arriving from a foreign country after the Postdoctoral Scholar can be enrolled once they arrive to California. Postdoctoral Scholars have 31 days to enroll their eligible family member(s) to their benefits plan.
NOTE: Failure to enroll oneself or family members within the PIE could result in the delay of benefits coverage or even the possibility of no coverage until the next Open Enrollment period.
For questions about or assistance with enrollment, please contact the UCPath Center at 1-855-982-7284 or by accessing the Ask UCPath Center function via the UCPath Employee Self-Service Portal.
Postdoctoral Scholars have an additional 31-day period of enrollment to make changes to their benefits based on a qualifying life event. A qualifying life event can be:
The PIE begins on the date of the most recent qualifying life event.
Changes to benefits are made in UC Path via Employee Actions/Health and Welfare/Life Events and Benefit Changes, or directly contacting the UCPath Center by phone at 1-855-982-7284 or submitting an online case request via the Ask UCPath Center function.
Any changes that does not qualify as a life event can be made during the Universityï¿½s annual Open Enrollment Period.
Postdoctoral Scholar-Employee (3252) who are generally not eligible for membership in the University of California Retirement Plan (UCRP) are automatically enrolled in the UC Defined Contribution Plan (DC Plan) as Safe Harbor participants and contributes 7.5% rate of wages, pre-tax, in lieu of paying Social Security taxes. Participation in the DC plan is mandatory with the exception for Postdoctoral Scholars on F-1 or J-1 visas from foreign countries that have a tax treaty with the US. For additional information, please see Retirement Savings Safe Harbor.
Postdoctoral Scholar-Employees (3252) are eligible to participate in the voluntary Retirement Savings Programs: 403(b) and/or 457(b) administered by Fidelity Retirement Services.
Postdoctoral Scholar -Fellow (3253) and Paid-Direct (3254) are not eligible to participate in any of the UC Retirement Savings Programs.
NOTE: UC employees transiting from UCRP-eligible positions to a Postdoctoral Scholar appointment without a break in service shall retain eligibility to participate in UCRP.
Per US Internal Revenue Service (IRS) regulations, Postdoctoral Scholars in the following title codes may be assessed an imputed income tax on the UC-paid portion of the health benefits
Postdoctoral Scholar- Fellow (3253)
Postdoctoral Scholar- Paid Direct (3254)
Domestic Partners and/or dependents of Postdoctoral Scholar ï¿½ Employee (3252) - with a 50% or higher appointment. Imputed income tax is applied to the Domestic Partner and/or dependentsï¿½ portion of the UC-paid contribution.
Imputed income is defined as the value of any benefit or service that is considered income for calculating US federal taxes. Postdoctoral Scholars subject to imputed income will receive a monthly bill from the UCPath Center.
International Postdoctoral Scholars subject to tax treaties are exempt from paying the imputed income tax for federal tax purposes will be required to report information for California State tax purposes.
For additional information, please visit https://www.bfs.ucsb.edu/payroll/employees/postdoctoral-scholars
Postdoctoral Scholar benefits end on the last day of the month in which the appointment ends. For example, if the appointment end date March 5, the benefits extend to March 31.
Gallagher Benefits Services will send a COBRA Election Notice and packet regarding benefits continuation options to the Postdoctoral Scholarï¿½s current home address listed in UCPath.
Postdoctoral Scholars electing to enroll in COBRA are responsible for the full payment of COBRA coverage including family members.
For information about funds in the UC Defined Contributions Plan, please review the guide for DC Plan participants or contact Fidelity Retirement Services at 1-866-682-7787.
|Gallagher Benefits Services
|Insurance Carrier Member Services
|Office of Academic Personnel
|Business & Financial Services - Payroll
|Fidelity Retirement Services
The toolkit contains checklists, form letters, and other documents and resources to assist in the preparation of appointment, reappointment and modification requests.
New Employee Orientation
Newly appointed Postdoctoral Scholars are required to attend the campus New Employee Orientation (NEO) which also includes an orientation with representatives from UAW 5810, the union of Postdoctoral Scholars at UC. At this orientation, union leaders will familiarize you with your rights, protections, and benefits under the UC-UAW 5810 Bargaining Agreement.
NEOs are held on the first (1st) and third (3rd) Tuesdays of each month, from 9 ï¿½ 11:30am located in Human Resources, 3101 SAASB, 3rd Floor. No registration is required. Employees should refrain from attending the NEO prior to start of employment and may attend any subsequent NEOs if they are unable to attend the next NEO scheduled on/after their appointed start date. Click here for additional information.
If you are unable to attend the campus NEO, pursuant to UC-UAW 5810 Collective Bargaining Agreements, it is required that you contact your union representative in order to meet with your union representative for the requisite 30 minutes. The contact request can be completed here: https://uaw5810.org/contact/.
Please also note, according to the UC-UAW 5810 Collective Bargaining Agreements, the thirty (30) minutes of mandatory orientation with your union representative counts toward the postdocï¿½s workload hours, provided you have an appointment in the term you attend the orientation. If you fill out a timesheet, log 30 minutes for the orientation. Please contact email@example.com if you have any questions.