Resources for Department Analysts
Policies
- Red Binder - Section IV: UCSB campus policies and procedures covering Teaching Assistants, Associates, Readers, and Graduate Student Researchers
- Academic Student Employee (ASE) Collective Bargaining Agreement: At UCSB, this agreement covers Teaching Assistants, Teaching Associates, Readers, and Remedial Tutors
- Graduate Student Researchers (GSR) Collective Bargaining Agreement: At UCSB, this agreement covers Graduate Student Researchers
Benefits
- GSR & ASE Child Care Reimbursement
- ASE/GSR Leaves from Employment Chart
- ASE and GSR Leave From Employment Request Form
- Certification of Health Care Provider for Employee's Pregnancy Disability (PDLL)
- Certification of Healthcare Provider – Employee’s Serious Health Condition
- Declaration of Relationship Form
- Return to Work Certification Form (4aNon FMLA RTW Certification)
Sample Letters
- Reader Appointment Letter
- TA Appointment Letter
- Associate Instructor Appointment Letter
- Tutor Appointment Letter
- Graduate Student Researcher Letter
- Supplemental Documentation
- ASE Descriptions of Duties Checklist (L&S)
- ASE Description of Duties Checklist (Other College)
Other resources
- Student Employment Guidelines: This chart provides guidance for hiring graduate students into academic-student and staff-student titles.
- Managing ASE Multi-Headcount Positions
- Students Hired on a Four Month Basis Job Aid
- Maximum Employment Chart
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UAW Orientations
Following the ratification of the collective bargaining agreements covering academic student employees (ASE) and graduate student researchers (GSR), all first-time ASEs and GSRs are required to attend an Employee Orientation with representatives from UAW 2865, the union of ASEs and GSRs at UC. At this orientation, union leaders will familiarize you with your rights, protections, and benefits as a Student Researcher or ASE under the UC-UAW 2865 Bargaining Agreements.
Register at this UAW link for one of the following orientation times. Any GSR or ASE can attend any orientation, but it is strongly recommended that you attend the orientation relevant for your job title and/or department.
Date/Time: Location: Recommended Attendees: Tuesday, May 16 at 1PM Engineering Sciences Building 1001 Materials Science and Chemistry Student Researchers Tuesday, May 16 at 2PM Engineering Sciences Building 1001 All Teaching Assistants Tuesday, May 16 at 3PM Engineering Sciences Building 1001 Chemical Engineering, Mechanical Engineering, and BMSE Student Researchers Tuesday, May 16 at 4PM Engineering Sciences Building 1001 Humanities, Fine Arts, Social Sciences, and all other Student Researchers Thursday, May 18 at 10AM Engineering Sciences Building 1001 Computer Science and ECE Student Researchers Thursday, May 18 at 11AM Engineering Sciences Building 1001 EEMB, MCDB, IGPMS, Earth Science, and Bren Student Researchers Thursday, May 18 at 12PM Engineering Sciences Building 1001 Physics, PSTAT, and Mathematics Student Researchers Thursday, May 18 at 1PM Engineering Sciences Building 1001 All Tutors, Readers, and Learning Assistants According to the UC-UAW 2865 Collective Bargaining Agreements, the thirty (30) minutes of mandatory orientation counts toward first time ASEs and GSRs workload hours, provided they have an appointment in the term they attend the orientation. If you fill out a timesheet, log 30 minutes for the orientation. Please contact santabarbara@uaw2865.org if you have any questions.