Resources for Department Analysts
Graduate Student Appointments
Policies
- Red Binder - Section IV: UCSB campus policies and procedures covering Teaching Assistants, Associates, Readers, and Graduate Student Researchers
- Academic Student Employee (ASE) Collective Bargaining Agreement: At UCSB, this agreement covers Teaching Assistants, Teaching Associates, Readers, and Remedial Tutors
Benefits
- GSR & ASE Child Care Reimbursement
- ASE Leave of Absence Chart
- ASE and GSR Leave Request Form
- Certification of Health Care Provider for Employee's Pregnancy Disability (PDLL)
Sample Letters
- Reader Appointment Letter
- TA Appointment Letter
- Associate Appointment Letter
- Tutor Appointment Letter
- UAW Membership Election Form (ASE): Hiring Departments are required to provide new ASEs with the UAW Membership Election Form (MEF) at their initial hire - when the ASE completes the new employee payroll information (e.g., W-4 and I-9 forms). Union membership is voluntary as each ASE has the right to determine whether or not they wish to become a member. The University will not discourage employees from completing the form or becoming members of the Union.
Completed forms should be returned by either by campus mail to: HR, Attn: Labor Relations, MC: 3160 or by email to Debbie Hudgens, HR Assistant: debbie.hudgens@hr.ucsb.edu or directly to the UAW by email at: uaw2865@uaw2865.org
Hiring Departments should refer ASEs with questions regarding union membership to the UAW 2865. - Supplemental Documentation
- L&S ASE Responsibilities Checklist
- Other College ASE Responsibilities Checklist
Other resources
- Student Employment Guidelines: This chart provides guidance for hiring graduate students into academic-student and staff-student titles.
- Managing ASE Multi-Headcount Positions
- Students Hired on a Four Month Basis Job Aid
- Maximum Employment Chart