Resources for Faculty Supervisors
Policies
- Red Binder - Section IV: UCSB campus policies and procedures covering Teaching Assistants, Associates, Readers, and Graduate Student Researchers
- Academic Student Employee (ASE) Collective Bargaining Agreement: At UCSB, this agreement covers Teaching Assistants, Teaching Associates, Readers, and Remedial Tutors
- Graduate Student Researchers (GSR) Collective Bargaining Agreement: At UCSB, this agreement covers Graduate Student Researchers
Benefits
- UC ASE and GSR Childcare Reimbursement Program Factsheet
- Childcare Reimbursement Request Form (UBEN 254)
- Dependent Care Health Insurance Attestation Form
- ASE/GSR Leaves from Employment Chart
- ASE and GSR Leave From Employment Request Form
- Certification of Health Care Provider for Employee's Pregnancy Disability (PDLL)
- Certification of Healthcare Provider Employee's Serious Health Condition
- Declaration of Relationship Form
- Return to Work Certification Form (4aNon FMLA RTW Certification)
Sample Letters
- Reader Appointment Letter
- TA Appointment Letter
- Associate Instructor Appointment Letter
- Tutor Appointment Letter
- Supplemental Documentation
- ASE Descriptions of Duties Checklist (L&S)
- ASE Description of Duties Checklist (Other College)
- Graduate Student Researcher Letter
- GSR ‐ General Position Description (Appendix A) Google Drive (UCSBnetID login required)
- GSR ‐ General Expectations (Appendix B) Google Drive (UCSBnetID login required)
- GSR ‐ Description of Duties (Appendix C) Google Drive (UCSBnetID login required)
Timekeeping Resources
- GSR Paid Time Off Calculator
- Additional resources available via Google Drive (UCSBnetID login required)
- Kronos Timekeeping Resources
- UCSB Holidays
Other Resources
- Student Employment Guidelines: This chart provides guidance for hiring graduate students into academic-student and staff-student titles.
- ASE Transaction Resources
- Hiring Transactions for GSR Fellow or Trainee Positions
- GSR Fellow Trainee Calculator
- Students Hired on a Four Month Basis Job Aid
- Maximum Employment Chart
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UAW Orientations
All first-time Academic Student Employees and Graduate Student Researchers are required to attend a 30-minute Employee Orientation with representatives from UAW 2865, the union of GSRs and ASEs at UC. At this orientation, union leaders will familiarize you with your rights, protections, and benefits under the UC-UAW 2865 Collective Bargaining Agreements.
Register at this link for one of the following orientation times:
Date/Time: Location: Open to: Thursday, April 11th, 2 - 3:00 pm ESB 1001 All Departments Tuesday, April 16th, 10 - 11:00 am ESB 1001 All Departments According to the UC-UAW 2865 Collective Bargaining Agreements, all job-related trainings, including this orientation, count as paid time. If you fill out a timesheet, log 30 minutes for the orientation. Please contact santabarbara@uaw2865.org if you have any questions.