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Resources for Department Analysts

Frequently Asked Questions

Contingent Workers: Without Salary Visitors Red Binder III-25 and Research Associate/Research Fellow Red Binder III-20

Do Without Salary Visitors – Visiting Scholar, Visitor Graduate Student, & Visitor Undergrad Student (JCs: CWR015, CWR003, & CWR016) and Research Associate/Research Fellow (JCs: CWR022 & CWR021) need to be entered into UCPath?

Yes, Contingent Workers need to be entered into UCPath.

What documents are required for an appointment as a Contingent Worker?

The Contingent Workers Appointment Form, a UCSB biography form, and a patent agreement must be submitted to Academic Personnel.

Where does the approval authority for these appointments reside?

The approval authority is with the Department Chair or Director (with post-audit by Academic Personnel).

Will Academic Personnel contact me with respect to the “post-audit”?

No, Academic Personnel will not contact the department(s), when doing the post-audit, unless there is a question, clarification needed, or the appointment doesn’t look appropriate, per policy.

Can appointments be for longer than one year?

WOS Visitors (RB III‐25 titles): Appointments may only be made for one year at a time. Reappointment is possible, however individuals with longer term associations with the University may be better suited for either appointment into another title or affiliate status (see below).

Research Associate/Research Fellow (RB III‐20 titles): Appointments may be made for longer than one year, not to exceed three years per appointment. There is no limit on total length of appointment in the series.

Are all “visitors” covered by the policy?

No. Only visitors who meet the criteria outlined in the policy are covered. Individuals who do not meet the criteria may still receive a UCSBnetID by holding affiliate status through identity management. Further information is available at http://www.identity.ucsb.edu/customers/affiliates/

Do visitors need to sign a state oath or I-9 form?

By policy, visitors covered by this policy are not employees. As such, they do not need to sign a state oath or an I-9 form. They are however, required to sign a patent agreement, on or before their first day of appointment.

Do I need to state the academic purpose of the visit on the form?

Yes, the academic purpose of the visit must be stated on the form.

Can a Contingent Worker receive compensation via the payroll system or via a stipend?

No, they may not.

Can a Contingent Worker also be in an Employee (title) concurrently, i.e. at the same time in UCPath?

No, they may not. While it may be appropriate for an individual to be in a Contingent Worker title on another UC campus, they may not concurrently hold an Employee title and a CWR title, on our campus.

With respect to the UCPath entry, is a Position number needed for the Contingent Workers population?

No, a position number is not needed for this population.

For UCPath processes, please see Job Aids/Resources

https://sp.ucop.edu/sites/ucpathhelp/LocationUsers/LOCplayer/data/toc.html

Type Contingent Worker in the search tab, then select View filtered outline.

See section: Template Transactions ‐ Part II ‐ examples below

  • Initiate Add Contingent Worker (No Position) Template Transaction
  • Initiate Complete Contingent Worker Instance Template Transaction
  • Initiate Extend Contingent Worker (No Position) Template Transaction
  • Initiate Renew Contingent Worker (No Position) Template Transaction