"The clock" is short-hand terminology for the limitation on the service in specific titles as described in the Academic Personnel Manual (APM) section 133. The period of service as an Assistant Professor or Lecturer with Potential Security of Employment is limited to 8 years inclusive of service on any UC campus in the specified qualifying titles.
These two terms are used interchangeably, but "extension of the clock" might be the more appropriate description of what occurs. An extension of the clock, as described in APM 133-17 h. may be granted for personal reasons "including childbearing, childrearing, serious health condition, disability, bereavement, or significant circumstance or event that disrupts a faculty member's ability to pursue his or her duties." The extension of the clock provides a possibility of additional service in the title beyond the 8- year limit.
There is no requirement that the faculty member be on leave in order to have an extension of the clock. In cases of personal illness or childbearing, a leave may also occur. Extensions based on childrearing may be in conjunction with a period of ASMD. Extensions based on disruptive significant circumstances or events often to do involve a leave.
Extensions are often requested and granted in full-year increments but it is not automatic nor a requirement if a particular situation justifies an extension of a different increment of time.
APM limits the number of clock extensions to two years. However, please see the question below regarding COVID-19 related extensions for further details. Requests for clock extensions should be made as soon as practicable, and cannot be made after the tenure evaluation process has been initiated.
No, eligibility for advancement does not change. However, faculty may request a deferral of the next review based on the extension of the clock if they so wish.
No. The extension is intended to provide more options to the faculty member. The faculty member may choose to defer a review, including the tenure review, by a year based on the time off the clock, or may choose to continue along the prior trajectory. The decision on how best to move forward will be an individual decision for each faculty member based on their own situation.
Faculty may not be disadvantaged in the review process because they have requested an extension to the clock. The file is to be evaluated without prejudice as if the work were done in the standard period of service. Activity that takes place during the time off the clock is still counted and evaluated, but the faculty member is not disadvantaged for any reduction in activity during the period.
COVID-19 related extension requests fall within policy as a "significant circumstance or event that disrupts a faculty member's ability to pursue his or her duties".
If the request for extension of the clock is being requested in conjunction with a leave of absence or ASMD (for example, in the case of childbearing or childrearing) the request for the extension of the clock may be included in the leave request submitted via AP Folio. If the request is not associated with a leave, the request must be submitted in writing (memo or email) to the department chair. Once the chair has reviewed and endorsed, they will forward the request via the Dean to the Associate Vice Chancellor for Academic Personnel for final approval. The request must state the reason for the request and time frame of the extension of/time off the clock.