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Resources for Department Analysts

Frequently Asked Questions

Search Policy Transition

When will new searches be required for grandfathered exempt appointments?

If the original appointment was not searched because it was an exemption under prior policy, then a search or search waiver will be required for:

  • An increase in effort from less than 50% to 50% or greater
  • Extension of an appointment beyond the current end date that removes the person from the grandfathered exemption category
  • Movement to a new position
  • Change in status; i.e. no longer funded by a grant on which the employee is PI/Co-PI or named for a specific task
     

When will new searches be required for grandfathered appointments that were on waivers (EORs)?

If there is a search waiver/EOR on file for the original appointment then a new search or waiver will be required for:

  • Movement to a new position, other than those identified as exemptions under the new policy
  • Reappointment beyond the stated end date of an EOR
     

Does a Postdoc position require a search?

Appointments to the Postdoctoral Scholar (Employee, Fellow, or Paid-Direct) do not require a search because the appointees are considered “trainees” under system-wide guiding principles.

The department will be appointing a Postdoctoral Scholar but the person doesn’t have their PhD yet. Can the person be appointed as an Assistant Specialist prior to the PhD without doing a search?

There is no longer an exception for short-term appointments.  If the individual was previously a graduate student at UCSB, they may be eligible for a search waiver under the “continuation of training” category.  Otherwise, a search will be required for the Assistant Specialist position.

If a lecturer will be appointed on an intermittent basis in the same department, does a new search have to be done each time they teach?

It depends on the intent of the original search and how it the advertisement was worded.  If the search is initially done with the intention of having the individual teach on an ongoing basis, no further search will be required.  If the initial search is done for a specific course or teaching in a specific quarter only, and there is a desire at a later date, to have the individual teach beyond the scope of the original search, a new search may be required.

What kind of justification is required for an emergency hire search waiver?

Waivers will only be granted in cases of unanticipated emergencies such as the illness or departure of the individual currently responsible for the teaching or research.  

Are Visiting titles still exempt from requiring a search?

Yes, if the individuals is truly visiting (i.e. holds, has held, is on leave from an academic or research position at another educational institution, research institution, or industry.)  In cases where the Visiting prefix is being used by exception for someone who does not fit the criteria of “true visitor”, a search will be required.

How long does an advertisement have to run?

Senate faculty or other permanent positions must be advertised for a minimum of 30 days.  Temporary positions must be advertised for a minimum of two weeks.   Longer periods may be desirable for positions that are difficult to fill or as a mechanism for a department to increase its efforts to attract a more diverse applicant pool.

How do Standing Pool Recruitments work?

Rather than advertise for each open position individually, a department may choose to have a standing pool recruitment.  This approach may be particularly useful for units that hire large numbers of employees in similar positions, for example, temporary research employees or large numbers of lecturers.  A standing ad may be posted for up to one year.  All ads must be renewed annually on November 1.