Memos to Campus

October 1, 2025 Salary Increase Implementation for Academic Employees (incl important ASE/GSR reminders)

September 4, 2025

To:         Department Chairs, Directors, and Business Officers and AP Staff

From:    Leesa Beck, Assistant Vice Chancellor for Academic Personnel

Re:        October 1, 2025 Salary Increase Implementation for Academic Employees (incl important ASE/GSR reminders)

This is a follow-up to the information provided by Academic Personnel on June 6, 2025 regarding 2025-26 salary increases for academic employees. 

In order to ensure that eligible academic employees are ranged correctly, departments must make sure eligible employee job records are accurate and current, i.e., records with job end dates prior to 10/1/25 will not be ranged, and should either be terminated or extended. 

Please refer to our Aug 20, 2025 UCPath reminders/updates memo for general details on ASE and GSR hires in preparation for the range adjustment. 

In particular, please note these important steps for 4-month ASE Fall hires:

Academic Student Employees paid on a 4-month basis during Fall must:

• Have a start date effective 9/1/2025, and
• Have the Comp Frequency in Job Data set to UC912

These hires must be approved and in UCPath no later than September 15, 2025. Starting Sep 16, the AP office will work with UCOP to manually manage the range adjustment for these individuals to ensure they receive the increase on the 10/1 paycheck. If the hire has not been input and fully approved before then, these individuals may not receive the increase on time and may have the increase reflected, retroactively, on their next check.

Summary of range adjustment increases by population:

Effective October 1, 2025, salary increases will be applied at UCSB as follows:

• Academic Senate Faculty: Salary scales will be increased by 3.2%.  Off-scale supplements will not be increased. Above Scale appointees will receive an increase equivalent to appointees at Professor IX.
• Postdoctoral Scholars: Salary scales will be increased by 3.5% per the MOU.
• Graduate Student Researchers: Salary scales will be increased by 4% per the MOU.
• Academic Student Employees (TAs, Associate Instructors, Readers, and Remedial Tutors): Salary scales will be increased by 4% per the MOU.
  • Bi-weekly paid employees will receive the increase effective Oct 12, 2025
  • TAs and Associates hired on a 4-month Fall quarter basis will be adjusted with an effective date of September 1, 2025 – please see the note on ASE/GSR processing above!
• By-agreement payments and stipends are not subject to the increase.
• Ongoing recall appointments will not be subject to the increase.  At the time of reappointment or new appointment, the annual salary should be recalculated as described in Red Binder I-70.
• Visiting appointments are not subject to the increase unless the salary is currently at the minimum for the rank. Salaries that are at the minimum will be increased to the new minimum.

Additional General Implementation Details:

The salary increases will be processed centrally in collaboration with the UCPath Center.

UCPath freezes for impacted employees will take place as follows:

• Senate Faculty: 9/8/25 – 9/12/25
• Postdoctoral Scholars: 9/15/25 – 9/19/25
• ASEs and GSRs: 10/6/25 – 10/10/25

Notes During Freeze Period:

• PayPath transactions to update Job Data will be held by the AP Path team during the respective freeze dates based on the affected employee type.
• Hire transactions can be processed during freeze dates, but data should be validated upon fulfillment of the Hire to ensure the correct pay rates appear in Job Data.
• PayPath transactions processed during the above freeze dates may result in incorrect data in the system and may require corrective action by the department.

The October 1, 2025 salary scales will be posted to our Compensation and Benefits page soon. For titles that are tracked in AP Folio, salary information will be updated after the payroll update is run. 

Questions may be directed to:
Lia Cabello, lia.cabello@ucsb.edu, or Mira Lázaro, mslaza@ucsb.edu (Senate faculty) 
Billy Ko, billy.ko@ucsb.edu (Postdocs, ASEs and GSRs)