Academic Personnel, University of California Santa Barbara

Policies and Procedures

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  Academic Personnel Office
  4105 Cheadle Hall
  Santa Barbara, CA 93106
  Mail Code: 2034

  (805) 893-3445
  (805) 893-5173 Fax

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Academic Policies and Procedures - Red Binder

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SECTION I: LADDER RANK FACULTY AND OTHER ACADEMIC SENATE TITLES

I-1 Approval Authority for Ladder Rank Faculty

I-2 Deadline Dates

I-3 Priority Designations

I-4 Eligibility, Deferral and Mandatory Review

I-6 Career Equity Review

I-8 Off-Scale Salaries

I-10 Reconsideration

I-11 Acting Assistant Professor Appointments

I-12 Policy on Teaching Loads

I-13 Retention of Academic FTE

I-14 Faculty Appointments

I-15 Documents to be Submitted by the Chair - Appointments

I-16 Appointment Form

I-17 New Ladder Faculty Commitments

I-18 Sample Start-Up Costs Memo

I-20 Removal Expenses

I-22 Departmental Checklist for Academic Advancement

I-23 Case Preparation for individuals with Joint Appointments

I-24 Safeguards in the Review Process

I-25 Procedural Safeguard Statement Instructions to the Chair

I-26 Ladder Rank Faculty Advancement: Procedural Safeguard Statement

I-27 Instructions for Completion of the Bio-Bib

I-28 Bio-Bibliography Updates

I-29 Conflict of Commitment and Outside Professional Activities

I-30 Routine Merit Reviews

I-31 Documents to be Submitted by the Chair - Routine Merits

I-33 Non-Routine Reviews

I-34 Documents to be Submitted by the Chair - Non-Routine Cases

I-35 How to Write a Departmental Letter

I-36 Accelerations

I-37 "Special" or "Overlapping" Steps

I-38 Formal Appraisal

I-39 Assistant Professor Reviews, Terminal Appointments and Decisions to Deny Promotion

I-40 Promotion to Tenure

I-41 Promotion to Professor

I-42 Merit to Professor VI

I-43 Merit to, or within, Professor Above Scale

I-44 Retentions

I-45 Academic Personnel Review Form

I-46 Guidelines for Letters of Evaluation

I-48 Sample List of External Referees

I-49 Sample Letter for Solicitation of Extramural Evaluation

I-50 Wording for Solicitation Letters by Proposed Action

I-51 Materials to External Reviewers

I-56 Lecturer/Senior Lecturer with Security of Employment

I-60 Ad Hoc Review Committees

I-62 Information Practices Guidelines

I-66 Access to Materials in Academic Personnel Review Records

I-67 Evaluating the Service of Administrators

I-68 Duties of Department Chairpersons

I-70 Procedure for Recall of Professor Emeritus

I-75 Appointment and Advancement

SECTION II: TEMPORARY TEACHING TITLES

II-1 Unit 18, Non-Senate Faculty

II-6 Guidelines for Reappointment Evaluation Years 1-6

II-8 Guidelines for Departmental Submissions of NSF Resource Allocation Requests

II-10 Excellence Reviews and Subsequent Merit Reviews

II-12 Non-Senate Faculty Checklist for Years 1-6

II-14 Documents to be Submitted for Excellence Review and Merit Review

II-15 Continuing Appointment Lecturer Review Form

II-16 Lecturer and Senior Lecturer: Procedural Safeguard Statement

II-24 Continuing Educator

II-25 Documents to be Submitted by the Chair - Continuing Educators

II-28 Visiting Professor

II-31 Guest Lecturer

SECTION III: OTHER ACADEMIC TITLES

III-1 General Information

III-3 Temporary Academic Appointment Form Letter

III-4 Research Title Review Form

III-5 Procedural Safeguard Statement - Temporary Academic Titles

III-7 Documents to be Submitted by the Chair - Research Appointments

III-8 Types of Reviews

III-9 Documents to be Submitted by the Chair - Research Reviews

III-12 Professional Research Series

III-14 Project Scientist Series

III-16 Specialist Series

III-18 Postdoctoral Scholars

III-19 Postdoctoral Scholars Appointment Form Instructions

III-20 Postdoctoral Scholars Appointment Form

III-21 Adjunct Professor Series

III-23 Visiting Research Appointments

III-25 Academic Coordinator

I-26 Documents to be Submitted by the Chair - Academic Coordinators

III-30 Procedures for Non-Senate Academic Appointees Corrective Action and Dismissal

III-35 Procedures for Non-Senate Academic Grievances

III-38 Policy and Procedures On Layoff and Involuntary Reduction in Time for Non-Senate Academic Appointees

SECTION IV: STUDENT ACADEMIC TITLES

IV-1 General Information

IV-2 Employment Limits

IV-3 Student Associate

IV-6 Teaching Assistants

IV-10 Graduate Student Researcher

SECTION V: AFFIRMATIVE ACTION POLICIES

V-1 Policies on Open Recruitment for Academic Appointments

V-4 Procedures for Recruitment of Ladder Rank Faculty and Equivalents

V-5 Procedures for Recruitment of Temporary Positions

V-6 Supplemental Information on Academic Recruitment

V-11 Sample EO/AA Recruitment Report

V-13 Recruitment Plan for Academic Vacancies

V-15 Academic Position Advertisement Order Form

V-16 Instructions for Completing Advertisement Order Form

V-19 Applicant Evaluation Form for All Academic Titles

V-20 Summary A: Recruitment Activities for Ladder Rank Faculty and Other Permanent Academic Positions

V-23 Summary B: Recruitment Activities for Temporary Academic Position

V-24 Guidelines for Departmental Affirmative Action Committees

V-26 Nondiscrimination and Affirmative Action Policy Statement Regarding Employment Practices

SECTION VI: LEAVE AND COMPENSATION

VI-1 Leaves of Absence

VI-2 Sabbatical Leave (APM 740)

VI-3 Sick Leave

VI-4 Childbearing Leave (APM 760) and Parental Leave

VI-5 Active Service - Modified Duties

VI-7 Other Leaves

VI-8 Academic Leave Accrual Codes

VI-9 Pay and Service Periods

VI-10 Additional Compensation

VI-12 Chart #1 - "19-Day Chart"

VI-13 Chart #2 - Partial Month Payments

VI-14 Extramurally Funded Research

VI-15 Intercampus Payments

VI-17 Other Additional Compensation

VI-19 Payroll Forms

VI-21 Summary of Required Forms

VI-22 Application for Alien Salary Advance

VI-23 Application for F.W. Dohrmann Load Fund

VI-26 Notification of Death

SECTION VII: POLICIES ON ACCESS AND CONDUCT

VII-1 Guidelines for Access to University Personnel Records by Governmental Agencies

VII-3 Sexual Harassment - UC Policy

VII-5 UC Integrity in Research

VII-7 Campus Integrity in Research

VII-9 Enforcement of Faculty Code of Conduct

VII-11 Employment of Near Relatives

VII-13 Policy on Conflict of Interest and Graduate Education

SECTION VIII: FELLOWSHIPS AND SPECIAL PROGRAMS

VIII-1 Career Development Awards

VIII-7 Faculty Fellows

VIII-8 Distinguished Faculty

VIII-9 President's Postdoctoral Fellowship in the Humanities

VIII-10 President's Postdoctoral Fellowship

VIII-11 Policy on Endowed Chairs

VIII-12 Visiting Distinguished Professor

VIII-14 Senior Fellow



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